AI intake for AV and staging companies
Porto learns the event, the venue, the production needs and the schedule, then hands your project manager a brief before the site walk.
Northlight Production
AI assistant
Hi, I’m the AI assistant for Northlight Production. What event are you producing?
A 400 person conference in April. We’ve booked a hotel ballroom.
Venue and size already covered
So it moves on to production
Thanks. What will happen on stage, such as keynotes, panels or live music, and will any sessions be streamed?
What Porto does for AV and staging companies
Porto replaces the quote request form on an AV and staging company’s website with a short AI conversation. It learns the event, the venue, the production needs and the show schedule, and sends your project manager a brief before the site walk.
What Porto works out in the conversation
These are the topics, not a script. Porto asks only what it still needs, so a visitor who mentions their timeline in the first message never hears that question.
Event
Type of event and attendee count
Venue
Room, house equipment and load in access
Production
Audio, lighting, video and staging
Streaming
Hybrid sessions, recording or live stream
Schedule
Load in, show days and strike
The brief your team gets
Every conversation ends with a one page summary and a fit score, sent to the tools you connect. Your team reads it before the first call.
See how it works
LEAD BRIEF
Pellham Industry Summit
82
Strong fit
Event
Conference, 400 attendees, April
Venue
Hotel ballroom, booked
Production
Keynotes and panels, two screens
Streaming
Main stage streamed live
Questions from AV and staging companies
Can Porto quote equipment?
No. It collects what your project manager needs and tells the client when to expect a quote.
Does it ask about the venue’s in house AV?
Yes. Porto asks what the venue provides so your team can plan around it.
Can it route by event type?
Yes. Porto routes concerts, conferences and corporate shows to the right person.
See Porto set up for AV and staging companies
Bring what your team asks on a first call. We’ll set up the conversation around it and show you on the demo.
Book a demo